In charge of the schedule planning for meetings, travels and activities.
Ensure timely itineraries, necessary travel documents, and assist with any changes or adjustments during the trip.
Maintain and update the Director’s calendar, ensuring efficient scheduling of meetings, conferences, and personal appointments. Coordinate with internal and external stakeholders to arrange meetings and resolve scheduling conflicts.
Engage with stakeholders through various channels, including phone and zoom, to address inquiries, provide information, and resolve issues.
Maintain strict confidentiality and interact professionally with all levels of Management, staff, business partners and external parties.
Advise the Director on a high priority matter and follow up accordingly.
Takes part in responding to the Director’s requests for review and approval.
Manage incoming and outgoing emails, letters, and other correspondence on behalf of the Director.
Handle sensitive and confidential information with the utmost professionalism and discretion.
Perform various administrative tasks
Assist Director on consolidating dashboards as well ensuring finance meetings take place with clear agendas.
To also chart and follow through on special projects progress; while ensuring frequent updates to be given to the director
Requirements
Willing to travel overseas
Minimum of 3-5 years of experience as a personal assistant or in a similar administrative role, preferably supporting high-level executives or international business professionals.
Excellent communication, interpersonal and time-management skills
Discretion and confidentiality in handling sensitive information
Flexibility to adapt to changing priorities
Experience in coordinating international travel arrangements, including visa applications and knowledge of travel logistics, is highly desirable.