Senior Events Specialist

Job Type: Full-Time, Permanent

This position requires up to 30% of travel typically over weekends.

About the IB 

If you're looking to work for a global organisation with a meaningful mission, and with colleagues all over the world, then the International Baccalaureate® (IB) may have the ideal opportunity for you! The International Baccalaureate provides world-class educational services to over 5,500 schools across 159 countries. A career at IB is not just a job; it’s an opportunity to work with an innovative world leader in education services and contribute to our 50-year mission of creating a better and more peaceful world. Apply now to join our global organisation where we empower our employees to thrive and make a difference. 

About the job 

The PDD Senior Events Specialist oversees all aspects of professional development events (i.e. regional scheduled and on-demand) and other IB events as requested by leadership, from inception to execution, which include but are not limited to budgeting, all third party vendor negotiations, audio visual planning, on-site registration, manage printing workshop material process, and primary IB on-site leader ensuring the standards of quality defined by the IB and fulfilling stakeholders professional development needs are met.

Key Responsibilities  

• Serves as the logistics and delivery lead for virtual, online, and blended delivery models, by monitoring and updating the team with virtual events process and platform usage.
• Executes the pre-planning and delivery of events which can encompass face to face, online, and virtual delivery modes for both scheduled and school requested events by managing logistic planning and monitor budgeting for each event to the agreed KPIs and quality assurance scores.
• Develop comprehensive communication plans articulating expectations, logistics, and deadlines with key stakeholders such as workshop leaders, venue liaison, participants, exhibitors, and staff.
• Serve as primary IB on-site leader (face to face and virtually), managing all situations by making quick decisions for IB participants and workshop leaders, including implementing IB’s emergency plans as required.
• Under direction from the Manager, secure third-party vendors contracts, including hotels, to minimize event costs while still meeting high standards of quality, as measured by IB quality assurance framework.
• Collaboration with stakeholders to ensure logistics for workshop leaders, field reps as well as office staff (if needed) have accurate travel arrangements.
• Produce post event report outlining successes and areas of improvement covering areas of venue, workshop leaders, event communications, participant experience, etc.
• Mentors and trains Events Specialists in skills development to promote industry-specific best practices and efficiency.

About you